PART 3: Section 17. Witangemot (Proceedings at Meetings of the Directors)

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17. Witangemot (Proceedings at Meetings of the Directors)

17.1 Witangemot is defined as an official meeting of the Witan, including the trustees, and is analogous to a meeting of the directors as defined in the Society Act.

17.2 Any trustee, or a simple majority of witan, may at any time convene a witangemot.

17.3 The Witan may meet at the places they think fit to conduct business, adjourn and otherwise regulate their meetings and proceedings as they see fit.

17.4 The Witan may from time to time set the quorum necessary to conduct business, and unless so set the quorum consists of any number of drightens and aethlings, and a simple majority of trustees then in office.

17.5 The freyr or freya must chair all meetings of the Witan, and in his or her absence the speaker, and if neither of these is present within thirty minutes of the appointed time, the Witan must elect a trustee to act as chair at that meeting.

17.6 The trustees may delegate some, but not all, of their powers to committees consisting of any number of witan, as they see fit. Any such committee is analogous to a Freehold gild and should conduct its meetings within the guidelines for gild moots, as per Section 20.

17.7 Questions arising at witangemot shall be decided by a majority vote, except where otherwise specified in Freehold law.

17.8 In the case if a tie vote, the freyr or freya, or in his or her absence, whichever trustee is acting as chair, has second or casting vote to decide the matter. However, in the case of those exceptions requiring a majority of greater than two-thirds the chair does not have a second vote if the special resolution fails by one vote.

17.9 A resolution proposed at witangemot need not be seconded and the chair of the meeting may move or propose a resolution.

17.10 A resolution in writing signed by all the trustees and a simple majority of the witan who are not trustees currently in office, if any, is as valid and effective as if regularly passed at witangemot.

17.11 In the event that a witangemot is convened, but quorum is not achieved, or if a physical meeting of the Witan is not possible to convene in a timely fashion, questions needing resolution may be settled by proxy vote or using telecommunications to conduct the video or phone conference, or other method only where the identity of witan can be reasonably confirmed or observed.